A student may find it necessary to withdraw from the College on a temporary or permanent basis before the posted Campus “Last Day to Drop a Course” date.
Withdrawals from the College occur:
- Officially when the student contacts the Office of the Registrar or completes and submits a “Request to Withdraw” form available in the Student Administrative Services Office.
- Unofficially when the student stops attending classes but does not formalize the withdrawal through the Office of the Registrar.
Students who withdraw may experience a reduction in their financial aid and may be required to refund or repay a portion of their financial aid. The process for determining if and how much aid may need to be repaid can be found under the Federal Return of Title IV Funds Policy within the Tuition and Fees section of the handbook.
Upon notification of withdrawal, a withdrawal grade will be posted for all currently enrolled courses. The student’s course instructors and necessary College departments will be notified. The Student Administrative Services office will determine the amount of any tuition refund. Refunds due will be forwarded to the student’s loan lender or the student, whichever is appropriate, within 30 days from the date of withdrawal.
Petitions to withdraw in extenuating circumstances after the official last day to withdraw should be submitted to the Registrar. Such a withdrawal is discretionary, issued under extraordinary circumstances, which, in the judgment of the Academic Dean, subjects the student to an unreasonable burden of completing course work in a timely fashion. An approved, qualified professional must document a student’s incapacity. The student must officially withdraw from all classes through the Registrar, and must have a “Fit to Return” form signed by an approved qualified professional before re-admission is granted.
It should be noted that College policy requires students to graduate within a specific number of years, depending on program of enrollment, from the first day of attendance. Students taking time off for one or more academic terms should be aware that this may affect their financial aid and that a repayment of loans could be initiated for students taking off two or more consecutive terms. Contact the Financial Planning Office for details.
A grade of “W” or “AW” is counted toward hours attempted, but does not produce quality points and does not affect a student’s GPA. The Palmer College Satisfactory Academic Progress Standards for financial aid eligibility require that students are making progress toward completion of their degree. Withdrawal from courses may have a direct impact on loan eligibility during the next period of enrollment. Please refer to the Financial Aid Eligibility Requirements Policy, and refer any questions regarding Title IV aid eligibility to the Financial Planning Office.
